Driver Posting in the EU: Obligations of Transport Companies from the Region

Transport companies from Serbia, Bosnia and Herzegovina, Montenegro, and North Macedonia that perform international transport operations within the territory of the European Union are subject to increasingly strict rules regarding the posting of drivers. These obligations arise from the EU Mobility Package and the national laws of EU Member States and relate to administrative notifications that the employer must submit before a driver begins working in a specific country. This obligation applies if you send a driver to work in France, Germany, Austria, Belgium, Poland, Latvia, or Slovenia.

What does the new Zoll portal for driver notifications in Germany bring?

One of the developments expected for transport companies this year is the introduction of a new portal of the German Customs Authority (Zoll), through which notifications under the German Minimum Wage Act (MiLoG) will be submitted. This portal primarily changes the technical method of submitting notifications, but also the level of data that must be provided to German control authorities.

The new system is expected to enable more precise recording of drivers’ work performed in Germany, including clearer definition of the operational plan (Einsatzplanung), that is, the working period, planned driver assignments, and data on transport clients.

In practice, this means that notifications will have to be more precisely linked to actual transport operations. During inspections, the German Customs Authority already compares the data from submitted notifications with transport documentation, CMR documents, and data from digital tachographs. With the introduction of the new portal, further improvements to these control mechanisms are expected, as part of the broader process of digitalizing transport supervision in the EU.

According to currently available information, the new portal of the German Customs Authority is expected to become operational on 29 June 2026. The EXPO team is in contact with the competent authorities in the Federal Republic of Germany and is monitoring the further development of the system in order to inform our clients in a timely manner about possible changes in the driver notification process, as well as administrative obligations arising from the application of German regulations.

What do control authorities check in the EU?

Control authorities in the EU systematically verify whether driver posting notifications have been submitted, and the failure to submit them can lead to high financial penalties, additional inspections, and administrative proceedings against the transport company.

For transport companies registered in countries outside the EU, a proper understanding and timely submission of these notifications represent a key element of administrative compliance with EU regulations.

Note: Driver notification in Austria is not required for transport companies registered in countries outside the European Union. However, the driver must carry an employer’s certificate called a “Mitarbeiterpass,” which must contain legally prescribed information about the driver’s employment status and remuneration.

For transport companies from Serbia, Bosnia and Herzegovina, Montenegro, and North Macedonia, it is important to know that all driver posting notifications must be submitted in accordance with the regulations of each individual EU country, depending on where the transport operation takes place. Consequently, penalties are imposed based on the national legislation of the country in which the work is performed.

How can EXPO help transport companies registered outside the EU?

EXPO provides professional support in the field of EU transport compliance to all transport companies registered outside the EU, including:

– Preparation of driver posting notifications for drivers sent to EU countries, in accordance with the national legislation of EU Member States
– Mandatory notifications in the Register of International Road Transport (RMPD) for transport operations through Poland
– Appointment of representatives in France and Poland, de facto also in Austria (and from 29 June 2026 most likely also in the Federal Republic of Germany)
– Professional support in the event of misdemeanor proceedings in Austria and Germany.

In an environment where inspections are becoming increasingly digital and comprehensive, timely administrative compliance is becoming essential for secure business operations on the EU market. Administrative notifications of driver postings, including the Macron declaration, the MiLoG notification, and the RMPD notification in Poland, now represent a fundamental element of compliance for transport companies operating in the European Union market. If you would like to verify whether the administration of your transport company is fully compliant with European regulations, the EXPO team is available to provide professional support.